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The laws in Georgia does not require a notary to keep a notary journal, I strongly recommend that you maintain a notary journal no matter what states you reside in since many states have limits on what the notary can charge for notary fees this why it is important for the notary to know her notary state laws. You need to know how much you can charge and whether you can include extra fees such as travel. You will want to track your charges in journal entries, or accounting software such as Notary Gadget. You will also need to track expenses, such as supplies, mileage, training, advertising, etc. The more accurate you are with your notary journal record keeping, the easier it will be to prepare taxes for your notary business.

A well-maintained notary journal gives its owner a truthful account of his or her notarial acts. Therefore, a journal supports its owner, as well as the public. It is a business record that assists in verifying that the notary properly conducted his or her business if a notarial act is called into question. According to the Notary Public Section of the National Association of Secretaries of State, the following states, and the District of Columbia, require notaries to maintain records of notarial acts: Arizona, California, Colorado, Hawaii, Louisiana, Maryland, Massachusetts, Mississippi, Missouri, and Montana. For most states with journal requirements, entries generally include some variation of date and type of notarization; type of document; name and address of the signer; and how the signer was identified; the notary fee; and the signature of the signer. But the details of requirements vary from state to state.

You must keep all your notary journals in a secure place until your commission expires without obtaining reappointment, you resign, or have your commission revoked. At that point, you must turn in all your journals to the county clerk’s office in the county in which your current oath of office is on file.

Remember your work as a Notary Public is completely confidential, I make it a strict policy never to discuss any of the details of my assignments with anybody.


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